Going Green with Heritage Document Management

Going Green with Heritage Document Management

A growing business of any shape or size must constantly be on the lookout for ways to go green. With so much information being stored and shared on paper, one of the easiest ways for any company to improve environmental friendliness is to go paperless with document management. Using document management, a stack of expensive, vulnerable papers can quickly be made into a file of convenient digital documents, easily accessed and edited from any computer. The process is not only efficient: it also cuts down dramatically on paper and ink usage, promotes quicker communication, and greatly reduces the stress put on the environment. Making the decision to go green can benefit both your business and the well-being of future generations!

More Benefits of Document Management

Document management can not only make your business more environmentally friendly–it can also save space and time, as well as do wonders for your organization, making storage, retrieval, and sharing of documents and information quick and easy.

Some of the benefits of going green with document management include…

  • Saving space. Paper files must be stored and organized for easy retrieval, and this can often mean hulking file-cabinets and hours of sifting through papers. Document management reduces huge stacks of paper into manageable digital files that can be stored and organized effectively.
  • Saving time. Going green with document management will save you the time and hassle of finding, organizing, and distributing paper documents.
  • Protecting information. Paper files can be vulnerable, especially if they contain personal information. Using document management, files can be organized in secure ways, reducing the risks of using paper documents.
  • Improving employee communication. Paper files can be difficult to share between employees. Document management turns those paper files into easily shared, easily accessed, easily edited files that can be reached from any computer.
  • Maximizing professionalism. Using document management, communication with customers becomes quicker and easier, allowing files to be accessed and information updated with the click of a button.

Heritage Document Management System Overview

Heritage Business Systems Content Central by Ademero Overview

Inside Content Central you can create documents using PDF-based electronic forms. Documents and other files can be captured from document scanners, network folders, e-mail accounts, or user interaction. Content Central converts scanned images into fully searchable PDF files, and all documents can be retrieved using content keywords and other index information based on the type of document. Integrated e-mail and fax tools allow you and your team to distribute documents without requiring external software. A powerful workflow engine can manage your information behind the scenes based on system events or schedules.

Best of all, you receive every feature for one affordable price, paying only by the number of users required; there aren’t any confusing add-on modules to worry about.

For More Info a.stillman@heritagebusiness.com

Store Documents Securely with Heritage Enterprise Document Management

There are many little things to worry about when you run a business. Some of these are operational, while others strictly administrative. Businesses that have a lot of clients tend to run into concerns related to storage. This storage includes documents and other data associated with client accounts. At one time, the main way to store this material was in the office in paper form. There were definite problems with this type of storage.

Here are some of the top issues businesses faced:

  • Storage Supplies
  • Storage Space
  • Secure Techniques
  • Limiting Access

Documents management is a way to modernize the process. Companies that provide these services are experienced working with diverse customers. They know how to meet needs as they relate to the electronic storage of documents and data. This is one of the most secure methods of maintaining documents, as well as, limiting access. Let’s take a look at some of the benefits of this storage option.

Organize Documents Remotely

There are many different benefits associated with documents management. These services provide you with a way to organize according to individual clients. Accounts, contracts, financial records and other data can be stored according to services or other specific details. These documents can be used, printed, edited and filed remotely. This is especially good for businesses with traveling staff that need access from mobile devices.

Limit Staff Access

One of the concerns that businesses may have is who can read client information. Managing documents is a great option when it comes to limiting access. Only staff members associated with clients can be allowed this access. In some instances, this may include teams of employees, as well. The more protection you provide your clients, the better your reputation.

It is possible to offer your clients the best in protection where data is concerned. Documents management is a terrific way to provide this type of security. Information related to clients are stored electronically. At the same time, these documents are only accessible by approved employees. You don’t have to worry about who sees sensitive or personal information. As your reputation grows for providing these services, so does the number of clients you are likely to attract.

How Document Management Improves Your Business

Though technology has become such an integral part of the workplace, many businesses are still using antiquated filing systems. Document management is the means by which information is electronically stored, tracked, and managed. Business owners should switch to this method of organization for several reasons.

How Businesses Benefit From Management Systems

There are many benefits associated with management systems, some of which include:

  • Increased security
  • Easier document retrieval
  • Easier system backups

Some business owners may be reluctant to use an electronic management system because they are worried about hackers accessing their businessesU information illegally. While such a fear is not completely unfounded, people do not need to worry about a lack of security. The best management systems use encryption codes. Without access to credentials, hackers will find it extremely difficult to break into a computer system.

Document Retrieval Made Easy

With a physical filing system, losing a document can be a stressful situation. Workers are forced to carefully search through every filing cabinet and every folder in a vain attempt to hunt down an important piece of information. With an electronic management system, such a scenario would never happen. Retrieving files is a much easier and far less stressful process.

How to Improve Efficiency

Document management allows people to run their businesses with greater efficiency. Managing and editing documents becomes a much easier process when people make use of the latest technology. Manage your business well